Enterprise Nation

The good people over at The Conference People have made savings on running their events this year and they’ve pulled together a handy list of tips that you can follow in your business too. Tips that will see your event running on time and well within budget. 

Tips from the Top

• Greater opportunity than ever to negotiate low prices – better than you would obtain yourself – we’ve saved 24% from venue costs this year
• Ask your delegates to reduce their own travel costs by car sharing /using public transport
• Reduce the scale of AV – do you need a full stage set, or would a screen and a lectern meet your needs?
• Don’t waste food. When confirming final numbers, consider ordering 10% less (to allow for delegate no-shows)
• Have tap water instead of costly bottle water (this will save on carbon foot print too)
• If your meeting has no fixed date, try to hold on a Monday or a Friday or be flexible with dates – better opportunity for negotiation
• Plan ahead, try and get your meetings booked in for the year as when the venue gets busy the price can escalate
• Use our Venue Finding services and we’ll give you a discount
• Consider an academic or residential conference centre – often cheaper than a hotel
• Use our delegate management system, it’s paperless and delegates input data themselves to save on costly typos
• Don’t provide hard copy handouts of presentations. It’s expensive and wastes paper. Instead, upload them to the event website after the conference. This also acts as a post event touchpoint for delegates
• Ask your delegates if they would share a twin room
• Visit Small Business2.0 www.smallbusiness20.co.uk to learn how to promote your event through the internet to ensure maximum exhibition and delegate sales
  Consider an exhibition and or sponsorship!
• The Conference People